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Open Position

Executive Assistant

Executive Management Department in Property and Casualty Division

As of April 17th, 2024

Purpose
  • Provide high-level administrative support and assistance to the Executive Management and/or other assigned leadership staff

Responsibilities 
  • Perform clerical and high-level administrative tasks including drafting letters, memos, invoices, reports, and other documents for Executive Management and/or senior staff

  • Receive incoming communication or memos on behalf of Executive Management and/or senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff

  • Assist Executive Management in gathering data and routine reports from various departments, analyzing and preparing necessary reports

  • Provide information by responding to questions and requests to internal and external customers

  • Manage calendar for Executive Management by scheduling and coordinating meetings and appointments

  • Handle travel arrangements, hotel reservations and car rentals for Executive Management and other senior staff

  • Assist with hotel reservations and car rental for off island guests

  • Perform general administrative duties such as write correspondence, check requests, business expense reimbursements and renewals of subscription journals

  • Research and book venues for company functions, training and special events

  • Assist with the coordination of the company’s participation in sponsorship of events such as 5K runs, Golf Tournaments and other fundraisers

  • Performs office tasks including maintaining records, ordering supplies, and ensuring office machines maintenance and service is scheduled

  • Any other job related duties as assigned by executives and/or senior staff

Position Requirements

  • High School Diploma required

  • At least four years of related experience preferred

  • Excellent verbal and written communication skills

  • Excellent organizational skills and attention to detail

  • Excellent time management skills with a proven ability to meet deadlines

  • Ability to function well in a high-paced and at times stressful environment

  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems

  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

How to Apply

1.) Complete the CIU Application For Employment form.  Download Here

2.) Complete the Self-Identification form. Download Here

3.) In addition to emailing your resume and both, CIU Application for Employment and Self-Identification Forms to jobs@calvos.com, you may submit the documents to CIU Corporate Office, Attn: HR Department

 

Mail to:  P.O. Box CI, Hagatna, GU 96932

Drop-off location address: 115 Chalan Santo Papa, Hagatna, GU 96910

Calvo’s Insurance Underwriters, Inc. is an Affirmative Action and Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to age, sex, gender identity, sexual orientation, gender expression, religion, race, color, ancestry, national origin, disability, veteran’s status, citizenship or any other classification protected under Guam and federal law.

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