Paymaster / Human Resources Assistant

Human Resources Department in Property and Casualty Division

 

As of September 18th, 2023

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Responsibilities ​

• Responsible for company-wide payroll administration

• Responds to HR-related frequently asked questions from employees and applicants particularly standard company policies and procedures, benefits and hiring processes, etc.; refers more complex questions to the HR Manager

• Processes new hires and exiting employees

• Assists in recruiting such as phone screening and applicant reference checks

• Responsible for updating and maintaining applicant tracking logs and forms necessary for Affirmative Action Plan purposes

• Processes employee benefit plan enrollments and changes, leaves of absence and work compensation

• Handles requests from outside parties/agencies related to 401(k) compliance audit, CNMI and Guam quarterly wage reports, etc.

• Maintains the HR section of the employee bulletin boards to make sure postings are updated particularly the labor law posters, OSHA logs, workers compensation certificate, job openings etc.

• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately

• Prepares Verification of Employment letters upon request

• Maintains the integrity and confidentiality of human resource files and records

• Assists in coordinating company events and leads in gathering information for company newsletter

• Acts as a liaison in assisting the manager and/or supervisor with general IT requests such as setting up or terminating employee email addresses and network accesses

• Any other job related duties as assigned by supervisor.

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Position Requirements:​

• Bachelor’s degree in a related field preferred

• Prior payroll administration and human resources experience preferred

• Ability to exercise discretion, confidentiality and independent judgment in the performance of responsibilities

• Experience with Microsoft Office (ex: Outlook Express, Microsoft Word/Excel)

• Experience with operating Xerox machine (ex: Copy, Fax and Scan)

• Pays attention to detail

• Must have excellent communication skills in verbal and written form

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