Executive Assistant

Executive Management Department in Property and Casualty Division

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As of April 17th, 2024

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Purpose

• Provide high-level administrative support and assistance to the Executive Management and/or other assigned leadership staff

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Responsibilities 

• Perform clerical and high-level administrative tasks including drafting letters, memos, invoices, reports, and other documents for Executive Management and/or senior staff

• Receive incoming communication or memos on behalf of Executive Management and/or senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff

• Assist Executive Management in gathering data and routine reports from various departments, analyzing and preparing necessary reports

• Provide information by responding to questions and requests to internal and external customers

• Manage calendar for Executive Management by scheduling and coordinating meetings and appointments

• Handle travel arrangements, hotel reservations and car rentals for Executive Management and other senior staff

• Assist with hotel reservations and car rental for off island guests

• Perform general administrative duties such as write correspondence, check requests, business expense reimbursements and renewals of subscription journals

• Research and book venues for company functions, training and special events

• Assist with the coordination of the company’s participation in sponsorship of events such as 5K runs, Golf Tournaments and other fundraisers

• Performs office tasks including maintaining records, ordering supplies, and ensuring office machines maintenance and service is scheduled

• Any other job related duties as assigned by executives and/or senior staff

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Position Requirements

• High School Diploma required

• At least four years of related experience preferred

• Excellent verbal and written communication skills

• Excellent organizational skills and attention to detail

• Excellent time management skills with a proven ability to meet deadlines

• Ability to function well in a high-paced and at times stressful environment

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems

• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

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